POSTER REGULATIONS 

ALL Notices must meet these criteria
(Criteria established in conjunction with the UWO Board of Governors)The University Students’ Council is responsible for monitoring the posting of notices on UWO main campus poster boards. All posters must be approved, registered, and stamped. This services is available at the USC Creative Services Office.

Policies Governing the Advertising of Material on Campus

The USC follows the principals laid out in the UWO Board of Governor’s Policy.

Any policy inquiries should be directed to the USC Creative Services Manager.

    • As per UWO Policy, all postings must clearly identify department/student group/club, etc. This information should appear prominently.
    • Non-English poster must have the English translation for the event/date/location and group.
    • All notices shall be brought to the Creative Services Desk, Room 265 UCC. Notices must adhere to the size restrictions established by the General Policy of the University. All notices must be stamped by the Creative Services staff with the date of expiry in the bottom right hand corner. No notice shall remain posted after its removal date expires.
    • Boards are monitored daily. Posters will be removed automatically upon expiry.
    • No message likely to be deemed offensive by the campus community will be permitted. This decision is at the discretion of the Manager, Creative Services and Oversight Committee. No alcohol references (beer bottles, wine glasses, etc.), no tobacco and drug references, and no suggestive and inappropriate comments or messages.
    • Notices for the same event may not be posted closer than two (2) meters apart on the strips and no more than one (1) per board on notice boards.
    • Notices must be posted only on the boards listed below and must not be affixed to or cover any other notice. NOTICES ARE NOT TO BE ATTACHED TO TREES, BUS SHELTERS, LAMP POSTS, SIDEWALKS, ETC. Notices affixed onto pillars, concrete walls, windows, hallway walls and other areas not designated to accommodate postings will be removed. This includes the practice of leaving handout fliers in areas throughout the UCC. Costs incurred by Creative Services will be charged to the individual group named.
    • Please note that the available boards will be reduced twice yearly for USC election purposes for a two week period during October and February. No posting of notices will be allowed on boards designated for this purpose. Any existing notices removed from the election boards will be replaced following the election if the stamp has not expired.
    • There are a number of glass display cases throughout the UCC building; posters etc… will be displayed within these cases. Access to these cases is controlled by the manager of Creative Services.
    • Campus poster boards and UCC display cases shall be monitored daily. Notices shall be posted as space becomes available. Priority is established on a “first come, first posted” basis for all boards.
    • The proper procedures must be adhered to, and in the event that discrepancies are noted, the individual(s), clubs, fraternity, etc. will be notified and the posting privilege revoked.

Any violations of these regulations will result in one or more of the following sanctions being applied:
1. All notices will be removed from the campus.
2. Clean up charges may be collected from the group by the University or the USC.
3. All privileges regarding posting of notices and use of University space may be withdrawn, or special conditions may be placed on future purchases of the poster stamp and / or distribution of posters
4. Trespassing charges may be laid by the University.

Location of Boards

The following locations are the ONLY places upon which notices may be posted. All other boards are designated for departmental use only. Locations and availability are subject to change.

Social Science – By Map Library, In Tunnel to UCC
Dental Building – By Room 1000
Natural Science – Outside Library, By Rooms 9, 19, 24, 113
Althouse College – by Cafeteria
Physics Building – Inside S/W Doors, By Rooms 3, 16A, 34, 138, 205
Middlesex College – Lower Level Hallway, By Room 27B
Talbot College – By Room 101, 130
Music Building – By Room 102
University College – Lower Level Hallway (under construction)
Somerville House – Main Hallway
Thames Hall – By Locker Rooms, By Exit to Somerville, By Room 14
Engineering – By Rooms 37, 41, 1074, 1082, 2102, In Student Lounge/ Cafeteria
UCC – Four (8.5×11-inch posters ONLY in September) may be left at Creative Services for posting in the UCC.

Posters will be placed on campus boards and UCC glass cases on a first-come, first served basis.

Distribution Service

A distribution service is available through Creative Services. Posters are distributed daily, Monday to Friday, from September to May.

Distribution fee $25.00

Note: Only 8.5 x 11 posters will be allowed within the UCC glass cases. A charge may be applied to resize your poster to meet this requirement.

Standard Rates
  Poster Size (inches) Fee (+HST)
  8.5 x 11 $7.00
Students / USC / UWO 8.5 x 14 $8.00
  11 x 17 $11.00
  • Includes on campus events, departmental business, research projects
  • Sublets/Roommate requests must provide current student card and copy of legal lease in student’s name; posters must include student’s name and address of lease
  • Please note that full disclosure as the individual/organization purchasing the stamp is required. Individuals/organizations cannot assign their name or status to a third party to qualify for lower poster stamp fees.
Non-profit (non-commercial) off-campus Rates
Poster Size (inches) Fee (+HST)
  8.5 x 11 $25.00
Non-profit
off-campus
8.5 x 14 $27.00
  11 x 17 $30.00
  • Available to groups providing a current registered charity number
  • Please note that full disclosure as the individual/organization purchasing the stamp is required. Individuals/organizations cannot assign their name or status to a third party to qualify for lower poster stamp fees.
Commercial off-campus club rates
  Poster Size (inches) Fee (+HST)
  8.5 x 11 $40.00
Commercial
off-campus
club event
8.5 x 14 $45.00
  11 x 17 $55.00
  • Includes events held off campus with ratified USC clubs sponsorships
  • Please note that full disclosure as the individual/organization purchasing the stamp is required. Individuals/organizations cannot assign their name or status to a third party to qualify for lower poster stamp fees.
Commercial off-campus rate (for one week)
Poster Size (inches) Fee (+HST)
  8.5 x 11 $100.00
Commercial
off-campus
8.5 x 14 $125.00
  11 x 17 $150.00
  • Priority is given to UWO postings
  • Off-campus notices are allowed at the discretion of the Creative Services manager, subject to the availability of spaces
  • Services conflicting with current USC/UWO tenants will not be posted
  • Please note that full disclosure as the individual/organization purchasing the stamp is required. Individuals/organizations cannot assign their name or status to a third party to qualify for lower poster stamp fees.
Posting Time Limits

Certain periods of the year have extremely high demand for postings. To increase the opportunity for more individuals and organizations to utilize the poster display areas, the “posting period” is shorter in high volume periods.

The periods for posting are as follows:


September – 7 days

May-August – 30 days

All other months – 14 days

Elections

Clearing Dates

Thursday, January 21, 2016.
All posters on selected boards will be cleared for elections.

February, 11 + 12, 2016.
All election posters will be removed. Normal posting will resume February 15, 2016.

All regulations must be followed during election period.
All candidates must remove their own posters by Feb 12 deadline.

Sandy Rule

Sandy Rule

Digital Media Coordinator & Customer Service

Room 265, 2nd Floor UCC
Email: cs-digital@westernusc.ca
Phone: (519) 661-3578